What Entries Do You Need to Focus on in the Import Record?

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ten data blog03-08-2023

Import records are essential documents that provide detailed information about goods entering a country's borders from foreign sources. These records play a critical role in the management of international trade and customs regulations. As an importer, understanding and focusing on specific entries in the import record can significantly impact your business's efficiency and compliance. In this article, Tendata will explore the key entries that importers need to focus on in the import record, along with their significance and practical implications.

import records,global import records,international import records

Importer of Record Information:

The first entry to focus on in the import record is the importer of record's information. This includes the name, address, and identification number of the individual or entity responsible for bringing the goods into the country. Accurate importer information is vital for customs clearance and ensuring that the right party is accountable for the imported goods.

Shipment Details:

The import record should contain comprehensive shipment details, such as the date of arrival, port of entry, and mode of transportation. These details help importers track the movement of their goods and ensure timely processing and delivery.

Harmonized System (HS) Code:

The HS code, also known as the tariff code, is a critical entry in the import record. It classifies the imported goods based on their nature and intended use. Importers need to pay attention to the HS code as it determines the applicable import duties, taxes, and regulatory requirements.

Country of Origin:

The country of origin entry specifies the country where the imported goods were produced or manufactured. This information is crucial for determining eligibility for preferential trade agreements, assessing anti-dumping duties, and enforcing trade restrictions.

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Customs Value:

The declared customs value of the imported goods is another key entry in the import record. It represents the total value of the goods, including the cost, insurance, and freight (CIF) charges. Importers must ensure that the customs value is accurately reported to avoid customs penalties and delays.

Import Duties and Taxes:

Import duties and taxes, such as customs duties, value-added tax (VAT), and excise duties, are significant entries in the import record. Importers should carefully review these charges to understand the total cost of importing goods and plan their finances accordingly.

Importer Security Filing (ISF) or 10+2:

For imports into the United States, importers need to submit an Importer Security Filing (ISF) or 10+2, which includes ten data elements required by the U.S. Customs and Border Protection. Importers must focus on providing accurate and timely ISF filings to avoid penalties and shipment delays.

Record-Keeping Compliance:

Importers should pay attention to compliance with record-keeping requirements. Import records must be maintained for a specified period (e.g., five years) and be readily accessible for customs authorities' review.


Import records are a treasure trove of information for importers, providing crucial details about their imported goods and ensuring compliance with customs regulations. Focusing on key entries such as importer information, shipment details, HS codes, country of origin, customs value, import duties, and ISF filings can help importers streamline their import processes, minimize risks, and maintain a smooth flow of goods across international borders. Proper attention to import records enables importers to make informed decisions and foster successful and compliant international trade relationships.

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